If you’re the kind of person who keeps things running smoothly, stays calm when the phone won’t stop ringing, and takes pride in getting the details right, this role is built for you. As an Administrative Assistant, you’ll be the first point of contact for visitors and callers while also supporting invoicing and essential office tasks that help the facility operate efficiently. This Administrative Assistant position plays a key role in connecting the front office with day-to-day operations—keeping communication clear, paperwork accurate, and workflows moving. If you’re looking for an Administrative Assistant opportunity where professionalism, organization, and reliability truly matter, you’ll feel right at home here.

What You’ll Do

• Greet and assist visitors while keeping the front office area professional and welcoming
• Answer, screen, and route incoming calls; take accurate messages and share updates with the right team members
• Support invoicing and general administrative work including data entry, filing/scanning, and document organization
• Assist with coordination between the front office and internal managers to keep daily workflow on track
• Help check in newly delivered vans/trucks by logging/processing paperwork and notifying internal stakeholders per procedure

Required Skills

• Previous experience in an administrative assistant, receptionist, front desk, or office support role (or equivalent customer-facing administrative experience)
• Strong customer service skills and professional communication (in-person and by phone)
• Basic computer proficiency (email, typing, data entry) and the ability to learn invoicing/office systems
• Strong organization, reliability, and attention to detail—especially with paperwork and invoicing-related tasks
• Proven ability to multitask and prioritize in a busy environment while maintaining accuracy

Nice to Have Skills

• Experience supporting invoicing, billing, or administrative work tied to accounting/operations
• Comfort working around deliveries/drivers/vehicles as part of daily workflow (fleet, service, warehouse, manufacturing, construction, etc.)
• Experience coordinating across departments and following step-by-step intake/check-in processes

Preferred Education and Experience

• Preferred: prior experience in administrative support, front desk, or receptionist-style roles
• Education: not specified in the available job details

Other Requirements

• Comfortable handling check-in paperwork related to vehicle deliveries and following established procedures
• Dependable, professional, and able to communicate clearly with customers, vendors, drivers, and internal team members

Salary

• $17.00/hour

Bring your organization, customer-focus, and follow-through—apply today for the Administrative Assistant role and help keep the front office and operations working seamlessly.

Allied OneSource is connecting great people with great opportunities.