We are seeking an in-person, proactive, highly organized Office Administrative Assistant to provide direct support to the operations admin and help keep daily operations running smoothly. A key focus of this role is procurement and logistics—including purchase orders, order tracking, shipping, and receiving—along with administrative support, office coordination, and follow-through on priorities. The ideal candidate is dependable, detail-oriented, professional, pro-active and able to anticipate needs and manage competing tasks. This position is a full-time in-person position located at our office in Chesterfield, MO.
Responsibilities:
Procurement, Shipping & Logistics: Coordinate purchasing and procurement; create and manage purchase orders; enter and track orders and expenses; maintain vendor records; and oversee shipping, receiving, deliveries, and related logistics.
Direct Administrative & Business Support: Support the operations admin with daily priorities, task coordination, documentation, scheduling, and follow-ups, while providing additional administrative and operational assistance across the business as needed.
Office & Facilities Coordination: Coordinate office supplies, breakroom restocking, light cleaning, facility maintenance, and general office organization; greet visitors, answer and direct calls, prepare meeting spaces, and receive deliveries.
Expenses, Records & Reporting: Assist with employee expense reports and data entry; maintain accurate physical and digital files; and prepare reports and documents using Microsoft Office.
Communication & Events: Communicate professionally with vendors, customers, and employees; help coordinate company lunches, meetings, holiday events, team-building activities, and open houses as needed; and suggest and implement improvements to administrative processes.
What is Needed to be Successful
High school diploma or above.
Be in the office reliably Monday through Friday
One to two years of experience in office administration, procurement, logistics, clerical support, or customer service.
Proficiency with Microsoft Word, Excel, Outlook, and PowerPoint; comfort with email, calendars, printers, phone systems, and video-conferencing tools.
Strong organization, communication, time management, accuracy, and follow-through; able to adapt to changing priorities and interruptions.
Experience with logistics, shipping and receiving, and inventory coordination is preferred but not required.
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Office Admin
Office Admin
We are seeking an in-person, proactive, highly organized Office Administrative Assistant to provide direct support to the operations admin and help keep daily operations running smoothly. A key focus of this role is procurement and logistics—including purchase orders, order tracking, shipping, and receiving—along with administrative support, office coordination, and follow-through on priorities. The ideal candidate is dependable, detail-oriented, professional, pro-active and able to anticipate needs and manage competing tasks. This position is a full-time in-person position located at our office in Chesterfield, MO.
Responsibilities:
Procurement, Shipping & Logistics: Coordinate purchasing and procurement; create and manage purchase orders; enter and track orders and expenses; maintain vendor records; and oversee shipping, receiving, deliveries, and related logistics.
Direct Administrative & Business Support: Support the operations admin with daily priorities, task coordination, documentation, scheduling, and follow-ups, while providing additional administrative and operational assistance across the business as needed.
Office & Facilities Coordination: Coordinate office supplies, breakroom restocking, light cleaning, facility maintenance, and general office organization; greet visitors, answer and direct calls, prepare meeting spaces, and receive deliveries.
Expenses, Records & Reporting: Assist with employee expense reports and data entry; maintain accurate physical and digital files; and prepare reports and documents using Microsoft Office.
Communication & Events: Communicate professionally with vendors, customers, and employees; help coordinate company lunches, meetings, holiday events, team-building activities, and open houses as needed; and suggest and implement improvements to administrative processes.
What is Needed to be Successful
High school diploma or above.
Be in the office reliably Monday through Friday
One to two years of experience in office administration, procurement, logistics, clerical support, or customer service.
Proficiency with Microsoft Word, Excel, Outlook, and PowerPoint; comfort with email, calendars, printers, phone systems, and video-conferencing tools.
Strong organization, communication, time management, accuracy, and follow-through; able to adapt to changing priorities and interruptions.
Experience with logistics, shipping and receiving, and inventory coordination is preferred but not required.
Location: Chesterfield - Missouri
ZIP code: 63005
Reference: 114460
Secondary Reference:
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