Office Operations and Data Entry Coordinator

We're seeking a detail-oriented and reliable professional to join a small, tight-knit team in a full-time, office-based role. This position emphasizes data entry, order processing, and communication with international vendors, all while following clear internal procedures and systems.

Key Responsibilities

• Enter and process purchase orders, customer orders, and vendor invoices using a user-friendly internal system

• Communicate with overseas vendors via email due to time zone differences

• Maintain accurate paper and digital records for inventory and purchasing

• Assist with general office duties, including answering phones and supporting internal processes

Qualifications

• 2+ years of office experience including data entry and administrative work

• Proficient in Microsoft Excel and Outlook; strong keyboard and accuracy skills

• Comfortable communicating professionally via email and phone

• Able to follow structured processes with strong attention to detail

Work Environment & Benefits

• Full-time, Monday–Friday, 8am–5pm schedule with a 1-hour lunch

• Hands-on training provided; no formal manual—learn through shadowing and doing

• Casual dress code with flexibility unless external visitors are expected

• Monthly pay, with benefits (medical, dental, retirement, PTO) after probation period

Growth & Hiring Process

• Limited advancement opportunities, but potential for additional duties and annual raises

• Possible future transition into inside sales responsibilities

• Direct supervision under a long-standing team leader, with supportive onboarding