Receptionist / Facilities Coordinator
Looking for a polished and proactive administrative professional to be the face of our front office and a key support partner to our Facilities team. This role is ideal for someone who enjoys providing exceptional customer service, managing a dynamic office environment, and keeping operations running smoothly behind the scenes. Apply today if you're organized, personable, and ready to jump into a vital office-based role!
$32-33 per hour
M–F, 8 AM to 5 PM
Contract-to-Hire
Onsite role / New York, NY
Key Responsibilities:
Reception & Front Office:
• Greet guests and direct them appropriately with professionalism and warmth
• Answer and route incoming calls; handle general inquiries
• Manage conference room calendars and assist with meeting coordination
• Receive and distribute mail and packages (FedEx, UPS, etc.)
• Maintain the cleanliness and presentation of front desk, meeting rooms, and shared spaces
• Register visitors with building security and issue badges as needed
• Keep kitchen and pantry areas stocked and organized
• Provide general admin support to staff and leadership
Facilities Coordination:
• Partner with Facilities Manager to ensure the office is clean, safe, and fully operational
• Communicate with building management regarding service needs and maintenance issues
• Oversee office supply inventory and place orders as needed
• Coordinate with vendors and cleaning crews to uphold service standards
• Submit and track work orders and facility-related invoices
• Support light financial tasks such as client check processing
• Assist with special projects and safety procedures as needed
What We're Looking For:
• Previous experience in a receptionist, facilities, or administrative support role
• Strong communication and interpersonal skills
• Proactive, dependable, and detail-oriented
• Comfortable using Microsoft Office (especially Outlook and Excel)
• High school diploma or equivalent required
#LI-EW1
Receptionist
Receptionist
We’re hiring on behalf of a client for a Receptionist / Facilities Coordinator based in New York, NY. This position is ideal for someone who thrives in a front-facing role while supporting the behind-the-scenes operations that keep an office running smoothly.
Location: New York - NY
ZIP code: 10022
Reference: 113020
Secondary Reference: #LI-EL1,AW
