Location: North part of Kansas City (Tiffany Springs Area)
Schedule: Monday - Friday 7-3:30pm with mandatory overtime, including Saturdays
Pay: $18/hr with potential raise based on performance after 90 days.

Position Summary

The Shipping and Receiving Coordinator is responsible for verifying, documenting, and maintaining accurate records of all incoming and outgoing shipments. This position ensures that shipments are received, processed, inspected, and dispatched accurately and efficiently in accordance with company procedures and customer requirements. The ideal candidate is organized, detail-oriented, professional, and committed to providing excellent customer service while maintaining accurate inventory and shipping supply records.

Primary Duties and Responsibilities

• Shipping and Receiving: Verify, process, and maintain accurate records of all incoming and outgoing shipments.
• Shipment Verification: Compare item descriptions, identification numbers, quantities, weights, and measurements against bills of lading, invoices, purchase orders, and other shipping documents to ensure accuracy.
• Quality and Accuracy Checks: Inspect outgoing shipments to ensure items meet established specifications, packaging requirements, and shipping standards.
• Documentation and Recordkeeping: Maintain accurate shipping and receiving records, ensuring all documentation is complete, organized, and readily accessible.
• Inventory and Supply Management: Monitor and maintain inventory levels of shipping materials and supplies, ensuring adequate stock is available to support daily operations.
• Problem Resolution: Identify and resolve discrepancies involving shipment quantities, documentation, damaged goods, or other shipping and receiving issues in a timely and professional manner.
• Administrative Support: Utilize Microsoft Office and other applicable systems to enter, track, and maintain shipment information and inventory records.
• Communication and Customer Service: Communicate effectively with internal departments, vendors, carriers, and customers to coordinate shipments, resolve concerns, and provide excellent customer service.
• Process Management: Follow established procedures to support efficient shipping and receiving operations, maintain organization, and promote accuracy and productivity.

Skills and Qualifications

• Strong administrative writing and documentation skills.
• Proficiency in Microsoft Office applications, including Excel , Word, and Outlook.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple processes and prioritize tasks effectively.
• Strong problem-solving and discrepancy-resolution skills.
• Knowledge of inventory control and supply management practices.
• Effective verbal and written communication skills.
• Professional demeanor and a customer-focused approach.
• Ability to maintain accurate records and handle shipping documentation.
• Strong time management skills and the ability to work independently as well as collaboratively within a team.

Desired Attributes

The successful candidate will demonstrate reliability, accountability, professionalism, and a commitment to accuracy. They will be proactive in identifying potential issues, maintaining organized records and supplies, and supporting a smooth and efficient shipping and receiving process.

Work Environment

This position may involve working in a warehouse, shipping and receiving department, or distribution environment, with regular computer and administrative tasks as well as handling and inspecting incoming and outgoing shipments.